Staff parking
All staff wishing to park at any site will require a valid permit. This includes affiliate staff and those employed indirectly by the University (e.g. cleaner, security). You will require a University email address to create a parking account to make a permit application.
The permit application window for staff for the 2024/25 academic year has now closed and aside from very exceptional circumstances, no new applications can be made, other than:
- Blue Badge Permits
- Medical Permits
- Those in a role that regularly requires them to work unsociable hours (i.e. arriving on campus before 6.30am or leaving after 10.00pm for more than 75% of their working week)
- Wardens
- Brookes Sport Community Members
- Motorcycles.
If you or a member of your team feels they meet one of these exceptions, please email transport@brookes.ac.uk.
We expect the staff permit application window to re-open in April 2025 (for permits for the academic year 2025/26) and close at the end of June. After that point, we expect to notify applicants before the end of July for the permits to be live from 1 September 2025, and this timetable will then roll-on.
New staff arriving after the permit application window is closed will be considered in accordance with the University’s established eligibility criteria, as set out on this webpage. They should contact the transport@brookes.ac.uk to apply. This also applies to colleagues returning from extended leave.
If you have been found to be eligible for a permit, you must register with the NexusPlatform and have your permit approved before you park on campus.
If you park on campus without a valid permit, a £40 charge will automatically appear in your account in the Trust Parking app (as the camera doesn't recognise your vehicle as being allowed to park).
Given that the University is still currently in the process of reviewing permit eligibility, the car park system operator has advised that if you ignore the £40 payment request this will disappear from your account within 24 hours. However, to avoid payment being incorrectly taken, please disable the autopay feature until you have registered for and paid for your permit (and it is confirmed as approved).
Headington*
Including Headington Hill, Headington Sports, Marston Road, Warneford and Clive Booth Student Village.
Automatic permit eligibility for Blue Badge holders, those with a documented medical condition, those working unsociable hours and Wardens.
New points-based scoring system for all other applicants. Your permit eligibility will be assessed in line with new scoring criteria.
Harcourt Hill
You live outside of the 1km exclusion zone located around Harcourt Hill Campus. The radius is measured as the crow flies and is centred on OX2 9AT.
Swindon
You live outside of the exclusion zone of a 45-minute public transport journey (based on timetabled schedule at peak travel times) from SN5 7XQ.
Paul Kent/Crescent Halls
Those who live outside the 5km exclusion zone at Paul Kent Hall (OX4 2WA) or Crescent Halls (OX4 2NS) of residence will be eligible, provided this is their main campus of work/office location.
Please note:
- *Only those with a Headington permit are eligible to park at Headington (including Headington Hill, Headington Sports, Marston Road, Warneford and Clive Booth Student Village).
- Harcourt Hill and Swindon permits can be used to park at either site, for operational purposes. They cannot be used to park at Headington sites.
| Permit Type | Description |
|---|---|
Standard Permit | Year-round on-campus parking for eligible full-time and part-time staff. |
Blue Badge | Year-round on-campus parking for Blue Badge holders. Exempt from daily charges. |
Medical* | On-campus parking for those with a medical condition, but without a Blue Badge. |
Wardens | Hall Wardens may apply for a permit to park at the hall of residence where they reside only and will be exempt from the charge for that site only. |
Harcourt Parking permit with Campus Park & Ride Bus Pass | Year-round parking at Harcourt Hill for staff based at Headington is available, with a separate free Campus Park & Ride Bus Pass to Headington on the BROOKESBus. |
Motorbike | On-campus parking for motorcycles. |
*Staff who have applied for their Blue Badge, or have a short-term medical issue, can apply for a Medical Permit which will allow them to park for up to 6 weeks (subject to the necessary approvals). Beyond the initial 6-week period, a further review will be required.
Staff may only register one car at a time, but can amend which car they intend to bring to campus on a particular day by updating this on the NexusPlatform and in the Trust Parking App, before arriving.
Staff who want to park on any University campus or site will require a valid parking permit. All permits are subject to a £24 permit fee (to be paid by successful applicants only), with the exception of Medical Permits which are free.
Once your application has been approved, you must register for your permit on NexusPlatform. Then you will receive an email from Nexus informing you that you can make the admin fee payment. To do this:
- Login to NexusPlatform.
- Go to the “Applications” tab, locate the application “Pending Payments” and click on the “i” icon.
- On your “Applications” page, you will now see a “Pay” button. Click on “Pay” and you will see a pop-up with the Card Payment requirement for the Application Fee.
- Once you have made your payment, you will receive a confirmation email from Nexus and the permit automatically goes live.
Daily charges will come into effect on 30 September 2024.
Daily charges apply to all permit holders at all campuses and sites, with the exception of Blue Badge holders and Wardens who are exempt.
Charges apply during ‘peak hours’ with these being between 7.00am and 5.00pm, Monday to Friday, all year round.
Headington (daily charges)
Including Headington Hill, Headington Sports, Marston Road, Warneford and Clive Booth Student Village.
These daily charges apply to all vehicles except motorbikes.
Revised daily charges related to salary bands apply:
| Spine Points | Full Day | Half Day (up to 4 hours) |
|---|---|---|
| 11 - 23 | £2.00 | £1.00 |
| 24 - 30 | £3.50 | £1.75 |
| 31 - 35 | £4.50 | £2.25 |
| 36 - 40 | £6.00 | £3.00 |
| 41 - 47 | £8.00 | £4.00 |
| 48 - 57 | £9.00 | £4.50 |
| 58+ | £10.00 | £10.00 |
Headington (week pass)
If you expect to park on campus for 3 or more days in a calendar week (Monday 00:01 to Sunday 23:59), you must pay for a week pass in the Trust Parking App the first time you park in that week.
This will ensure you are only charged for 3 days worth of parking, even if you park on more than 3 days.
You cannot buy a week pass retrospectively. If you decide to travel to campus 4 days in a week and haven't purchased a week pass on your first visit, you will be charged for 4 days.
Harcourt Hill, Swindon, Crescent and Paul Kent Halls
This includes those using Harcourt Hill with the Campus Park & Ride Bus Pass.
Previous daily charges remain:
| Spine Points | Full Day | Half Day (up to 4 hours) |
|---|---|---|
| 11 - 23 | £0.50 | £0.25 |
| 24 - 33 | £1.00 | £0.50 |
| 34 - 47 | £1.50 | £0.75 |
| 48 - 57 | £2.00 | £1.00 |
| 58+ | £3.50 | £1.75 |
All locations (motorbikes)
Daily charge for motorcyclists:
- Up to 4 hours - £0.50
- Over 4 hours - £1.00
Permit holders can park on campus during off-peak hours (between 5.01pm and 6.59am, Monday to Friday and at weekends) at no charge.
All charges will need to be paid online or via the Trust Parking App. Please refer to the user guide on how to pay for parking.
There are two options for payment:
- Autopay - add a payment card to your account and charges will automatically be debited when you leave the car park.
- Manual payment - you have 24 hours after leaving the car park to make a payment in the Trust Parking App.
Electric vehicles will be required to have a valid permit and pay the daily charge, however they can use the designated electric car charging points on campus, subject to availability. Only vehicles which are part of Nissan Project EV are allowed to park by the Drama studio at Headington Hill.
Please note: HMRC views the University’s provision of free-of-charge charging as a benefit in kind to the user, the value of the benefit being the cost to the University of the electricity used for charging. It is therefore the user's responsibility to report to HMRC the value of electricity used.
When your application form is approved, you will see your permit on the “Permits” screen in the NexusPlatform.
Review permit details
In order to review permit details, you will need to hover your mouse over the permit record and click on the “i” icon in the “Expire” column. You can review your permit details on this screen. This includes things such as (but not limited to) the:
- site/car park you have access to
- date range your permit is applicable for, as well as the days of week/hours of day it applies to.
Edit vehicle details
On selection of “Edit Permit” a pop-up will appear with all permit details. To edit your vehicle details, you will need to select “Change Vehicle” to see the “Change of Vehicle” pop-up.
Note: You will need to edit your vehicle(s) on all permits.
Change requests
On selection of “Submit Change Request” a pop-up will appear to enter change request details.
When you click on “Send” this request will go to your parking administrator for review.