The aim of this guide is to provide information regarding the communication sent to a student following an Examination Committee.
These decision codes can be used for both Undergraduate and Postgraduate students unless stated otherwise.
Students studying on a Tier 4 Visa/Student Visa Route who receive notification that they are unable to progress, remain on their current award or graduate will be advised to contact the International Student Advice Team.
When a student is not at their expected completion date but at a progression point and has met the progression requirements of their current stage.
Where appropriate this letter can be combined with a warning letter listed at the bottom of this document.
No response from the student is needed.
Student may still need to amend their programme, as can progress without passing all of the required modules - except students studying under AFR.
The letter content:
This letter contains important information. Please read it carefully.
I am pleased to inform you that the Examination Committee Meeting noted that you may proceed to the next stage of your course.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student under the Academic Framework regulations is not at their expected completion date but has reached a progression point following a resit opportunity. The student can meet the progression requirements of their current stage through compensation.
Compensation regulations:
No response from the student is needed.
No amendments to the students programme required.
The letter content:
This letter contains important information. Please read it carefully.
I am pleased to inform you that the Examination Committee has applied compensation and noted that you may proceed to the next stage of your course. Please see the Examination and Results FAQs for more details regarding compensation.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is not at their expected completion date but at a progression point. They have not met the progression requirements of their current stage but are still eligible to continue for their current award. Outstanding compulsory requirements must still be passed.
No response from the student is needed.
Student will need to add/amend programme during module registration amendment period.
For Undergraduate students their future module registrations will have been erased.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not passed enough module credits, and/or you have not passed all of the compulsory modules, for the current stage of your course. The Examination Committee has therefore decided that you may not proceed to the next stage of your course.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is not at their expected completion date but at a progression point. They have not met the progression requirements of their current stage but are still eligible to continue for their current award. Outstanding compulsory requirements must still be passed.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
For Undergraduate students their future module registrations will have been erased.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not passed enough module credits, and/or you have not passed all of the compulsory modules, for the current stage of your course. The Examination Committee has therefore decided that you may not proceed to the next stage of your course.
Please note this may affect your immigration status as most students on a Student Visa can only study a maximum of five years at degree level. If you need advice in relation to this, please contact the International Student Advice Team
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a Foundation student who commenced their study in September 2019 has completed two semesters of study. They have not met the progression requirements of their current stage but are still eligible to continue for their current award. Outstanding compulsory requirements must still be passed.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not passed enough module credits, and/or you have not passed all of the compulsory modules, for the current stage of your course. The Examination Committee has therefore decided that you may not proceed to the next stage of your course.
Please note the Foundation Stage must be completed within four semesters of study and within two calendar years from the commencement of study.
Please note that if your resits mean that you cannot study next semester (until you have passed your resits) we have to advise the Student Loans Company that you have suspended your studies until the resits are passed. For more information about how your resits will affect your loans please contact slcfunding@brookes.ac.uk.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student’s results mean that they can no longer satisfy the requirements of the award for which they are aiming but they are eligible to continue on a lower award (on the same course)
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
For Undergraduate students their future module registrations will have been erased.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you are no longer eligible to continue studying towards your current award. However, the Examination Committee has decided that you may continue studying towards a lower award on your course
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student’s results mean that they can no longer satisfy the requirements of the award for which they are aiming but they are eligible to continue on a lower award (on the same course)
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
For Undergraduate students their future module registrations will have been erased.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you are no longer eligible to continue studying towards your current award. However, the Examination Committee has decided that you may continue studying towards a lower award on your course
Please note this may affect your immigration status as most students on a Tier 4 visa can only study a maximum of five years at degree level. If you need advice in relation to this, please contact the International Student Advice Team
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is not at their expected completion date but at a progression point and has met the progression requirements of their current stage. However the student has errors because they still need to meet the compulsory requirements of their current stage.
For undergraduates they may still need to complete 8x Level 4 module credits/ meet the compulsory requirements. This letter is not applicable for AFR students who must complete 120 acceptable Level 4 credits including all of the compulsory requirements before they can progress.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not passed enough module credits, and/or you have not passed all of the compulsory modules, for the current stage of your course.
Nevertheless, the Examination Committee has decided that you may still proceed to the next stage of your course. You should note that any outstanding modules/ compulsory modules must still be passed to meet the requirements of the award for which you are aiming.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
No letter required.
When a student is at their expected completion date and they have not met the requirements of their award but are still eligible to continue for their current award.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not yet met the minimum requirements for your expected award, but you are eligible to continue studying towards this award.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is at their expected completion date and they have not met the requirements of their award but are still eligible to continue for their current award.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not yet met the minimum requirements for your expected award, but you are eligible to continue studying towards this award.
Please note this may affect your immigration status as most students on a Tier 4 visa can only study a maximum of five years at degree level. If you need advice in relation to this, please contact the International Student Advice Team.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is at their expected completion date but they have not met the requirements of the award for which they are aiming. The student is eligible to continue on a lower award.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not met the minimum requirements for your expected award, and that you are no longer eligible to continue studying towards it. However, the Examination Committee has decided that you may continue studying towards a lower award on your course.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is at their expected completion date but they have not met the requirements of the award for which they are aiming. The student is eligible to continue on a lower award.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not met the minimum requirements for your expected award, and that you are no longer eligible to continue studying towards it. However, the Examination Committee has decided that you may continue studying towards a lower award on your course.
Please note this may affect your immigration status as most students on a Tier 4 visa can only study a maximum of five years at degree level. If you need advice in relation to this, please contact the International Student Advice Team.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is at their expected completion date but they have not met the requirements of the award for which they are aiming. The student is eligible to continue on a lower award.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not met the minimum requirements for your expected award, and that you are no longer eligible to continue studying towards it. However, the Examination Committee has decided that you may continue studying towards a lower award on your course.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is at their expected completion date but they have not met the requirements of the award for which they are aiming. The student is eligible to continue on a lower award.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that you have not met the minimum requirements for your expected award, and that you are no longer eligible to continue studying towards it. However, the Examination Committee has decided that you may continue studying towards a lower award on your course.
Please note this may affect your immigration status as most students on a Tier 4 visa can only study a maximum of five years at degree level. If you need advice in relation to this, please contact the International Student Advice Team.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student has scored 0 for every module registered in the previous semester.
For Postgraduate students this letter can also be used when a student has been on a period of unapproved temporary withdrawal and they have not yet completed the requirements of the award for which they are aiming but is still within time limits and has not exceeded the maximum number of acceptable credits limit.
This letter requires a response from the student. They will need to decide whether they will return or not and communicate this decision to the Student Record and Curriculum Management Team.
The letter content:
This letter contains important information. Please read it carefully.
The Examination Committee has noted that you have not completed any assessment recently and have not yet met the requirements of the award for which you are aiming. You are still within the time limits allowed, however, you should note that the regulations state that a student who does not meet the minimum requirements as set out here may not be able to progress to the next stage of their course, and may not be eligible to continue for their current award.
Should you wish to continue, the Examination committee will review your record and make a decision about your continued study at the University.
Contact your Student Support Coordinator or your Academic Advisor for advice and guidance.
Please inform the Registry, within 3 weeks of the date this message was issued, which of the following statements applies to you and provide any additional information:
If you do not reply within 3 weeks of the date this message was issued, you will be withdrawn from your course and will be given an award if you have qualified. Please note that, if you are withdrawn for this reason, you will lose eligibility to take any resits which take place after you are withdrawn. If your results put you outside of the regulations for continuing on your course, as referred to above, you will not be eligible to return to that course.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
We understand that this news may have an impact on your mental and emotional wellbeing. We want to assure you that Oxford Brookes is here to support you. If you feel you could benefit from additional support in managing this process, please don't hesitate to email studentsupportservices@
When a student has scored 0/ unapproved for every module registered in the previous semester.
For Postgraduate students this letter can also be used when a student has been on a period of unapproved temporary withdrawal and they have not yet completed the requirements of the award for which they are aiming but is still within time limits and has not exceeded the maximum number of acceptable credits limit.
This letter requires a response from the student. They will need to decide whether they will return or not and communicate this decision to Student Record and Curriculum Management Team.
The letter content:
This letter contains important information. Please read it carefully.
The Examination Committee has noted that you have not completed any assessment recently and have not yet met the requirements of the award for which you are aiming. You are still within the time limits allowed, however, you should note that the regulations state that a student who does not meet the minimum requirements as set out here may not be able to progress to the next stage of their course, and may not be eligible to continue for their current award.
Should you wish to return, the Examination Committee will review your record and make a decision about your continued study at the University.
Contact your Student Support Coordinator or your Academic Advisor for advice and guidance.
Please inform the Registry, within 3 weeks of the date this message was issued, which of the following two statements applies to you and provide any additional information:
If you do not reply within 3 weeks of the date this message was issued, you will be withdrawn from your course and will be given an award if you have qualified. Please note that, if you are withdrawn for this reason, you will lose eligibility to take any resits which take place after you are withdrawn. If your results put you outside of the regulations for continuing on your course, as referred to above, you will not be eligible to return to that course.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
We understand that this news may have an impact on your mental and emotional wellbeing. We want to assure you that Oxford Brookes is here to support you. If you feel you could benefit from additional support in managing this process, please don't hesitate to email studentsupportservices@
When a student has a deferred disciplinary (DD) grade on their student record. This grade needs to be resolved for the examination committee to make a decision about their continued study at the University.
No response from the student is needed.
The letter content:
This letter contains important information. Please read carefully.
Your record contains a Deferred Disciplinary grade (DD). Until this has been resolved, the Examination Committee has deferred making any decision on your record. As soon as this matter has been resolved the Examination committee will review your record and make a decision about your progression/award.
A piece of your work has been referred to the Student Investigation and Resolution Team.
This is because during the marking process possible concerns were raised about its academic integrity. A Student Investigation and Resolution Officer will now review it, decide whether your case should proceed through the Academic Conduct Procedure and contact you again to let you know either way.
You may find it helpful to read the Academic Conduct Regulations which set out the process that is being followed.
There is nothing you need to do regarding this referral until a member of our investigating team contacts you. Please check your email for correspondence over the next few weeks.
If you have any questions about the process, you should get in touch with SIRT via sirt@brookes.ac.uk or on 01865 484203.
When a student is in danger of breaching a regulation if they don't pass some or all of their resits. The student’s situation should then be revisited at the resit examination committee and a decision made based on the resit results.
No response from the student is needed.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that either:
However, you could redeem the situation by passing resit/s that have been awarded.
Please note that if your resits mean that you cannot study next semester (until you have passed your resits) we have to advise the Student Loans Company that you have suspended your studies until the resits are passed. For more information about how your resits will affect your loans, please contact slcfunding@brookes.ac.uk.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is in danger of breaching a regulation if they don't pass some or all of their resits. The student’s situation should then be revisited at the resit examination committee and a decision made based on the resit results.
No response from the student is needed.
The letter content:
This letter contains important information. Please read it carefully.
The examination results for this academic year show that either:
However, you could redeem the situation by passing resit/s that have been awarded.
The Examination Committee has therefore decided to reconsider your situation following your performance following your resits.
It is important to note that if you do not pass your resits, you will not have satisfactorily passed all compulsory modules and you will not be allowed to proceed to the next Stage of the course. Progression between stages and years of your programme is governed by both University and Nursing and Midwifery Council (NMC) requirements. The NMC rules for progression require that nursing students must pass all requirements for each NMC Progression point (1, 2) in order to progress to the following year of study. In your case, if you do not pass your resit(s), you will not be able to progress to the next academic year.
Please note that if your resits mean that you cannot study next semester (until you have passed your resits) we have to advise the Student Loans Company that you have suspended your studies until the resits are passed. For more information about how your resits will affect your loans please contact slcfunding@brookes.ac.uk.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student’s results to date do not satisfy the requirements of the award for which they were aiming and they cannot retrieve the situation.
For example an Undergraduate student:
The examination committee must determine whether the student is eligible for an alternative/ lower award and if so, confer the award.
No response from the student is needed
The letter content:
This letter contains important information. Please read it carefully.
I regret to inform you that your results to date do not satisfy the requirements of the award for which you are aiming. The Examination Committee has therefore decided that you be withdrawn from the University immediately. This could be due to a number of reasons, please see Examination and Results FAQ’s for guidance.
You will receive an electronic transcript from the University showing the modules you have taken and grades obtained. If you have qualified for a lower award, then this will be confirmed at the next available exam committee and a certificate will be issued.
We are sorry that the outcome of your studies has not been successful. If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is not at a progression point or their expected completion date and they exceed the number of modules they are permitted to attempt for their stage or award.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully.
The Examination Committee has noted that you have exceeded the number of modules you are permitted to attempt for your award. Therefore, you have not met the minimum requirements for your expected award, but you are eligible to continue on the course for a lower award.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is close to exceeding the number of modules they are permitted to attempt for their award.
No response from the student is needed.
The letter content:
This letter contains important information. Please read it carefully.
The Examination Committee has noted that you are close to exceeding the number of modules you are permitted to attempt for your award. If you exceed the maximum number of credits you will no longer be eligible for the award you are aiming for but you will be able to continue on the course for a lower award.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student has not passed a module following a second attempt (at the module). The student is eligible to continue but must not attempt the same module again else they will fall foul of the regulations.
No response from the student is needed.
Student will need to add/ amend programme during module registration amendment period.
The letter content:
This letter contains important information. Please read it carefully
The Examination Committee has noted that you have not passed an acceptable/optional module following a second attempt of that module. You are eligible to continue on the course for your award but you must not register and attempt this same module again. An alternative acceptable/optional module must be selected.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is in danger of falling foul of progression minimums or becoming ineligible for their award.
The letter content:
This letter contains important information. Please read it carefully.
The Examination Committee has considered your results and your tutors are concerned that you might not meet the requirements for your award by the end of the academic year.
The regulations state that a student who does not meet the minimum requirements as set out here may not be able to progress to the next stage of their course, and may not be eligible to continue for their current award.
Please note
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student is not at a progression point or their expected completion date and they are close to exceeding the maximum period of registration for their award.
No response from the student is needed.
The letter content:
This letter contains important information. Please read it carefully.
The Examination Committee has noted that you are close to exceeding the maximum period of registration allowed for either the programme stage you are currently in, or for your overall award. If you exceed the maximum time permitted for either your stage or overall award you will no longer be eligible for the award you are aiming for, and will be exited at the earliest available opportunity with the award achieved at the point this regulation was breached.
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student, at a progression point in January, was exceptionally allowed to progress to the next stage with a resit (outstanding) for a Semester 1 module, and they have subsequently not passed that resit.
No response from the student is needed.
The letter content:
This letter contains important information. Please read it carefully.
The Examination Committee has noted that you were exceptionally allowed to progress to the next stage of your programme with at least one resit from a previous semester, and you have subsequently not passed the resit(s). You must recover this position and ensure that you pass the correct number of credits and all compulsories for the previous stage before you can progress beyond your current stage of study.
Remember that:
If you are at all unclear about what this letter means for you, please refer to the Examination and Results FAQs for details of who to contact as soon as possible.
When a student meets the requirements of the award for which they were aiming and achieves the highest classification possible.
No response from the student is needed.
The letter content:
Your tutors join me in offering congratulations on being awarded a First Class Degree. It represents the culmination of a great deal of hard work and effort, which has been justly rewarded. I hope that your future plans will be equally successful.
Your tutors hope to see you at the awards ceremony.
When a student meets the requirements of the award for which they were aiming and achieves the highest classification possible.
No response from the student is needed.
The letter content:
Your tutors join me in offering congratulations on being awarded a Distinction. It represents the culmination of a great deal of hard work and effort, which has been justly rewarded. I hope that your future plans will be equally successful.
Your tutors hope to see you at the awards ceremony.