If you are studying on a course outside of the Undergraduate Modular Programme (UMP), the forms on this page will allow you to request changes in circumstance, for example if you need to change mode of study or request a period of approved temporary withdrawal.
If you have any queries regarding the forms on this page, or if you cannot find the form you are looking for, please contact Student Records & Curriculum Managment on studentrecords@brookes.ac.uk.
F37: Request a change to your mode of study
You can use the F37 form to change your mode of study from full time to part time or vice versa. For more information, see Modes of Study.
The new mode of study must be an alternative mode of study that is available on your course. It is advised that you consult your Student Support Co-ordinator or Academic Adviser regarding this change prior to submitting the form. Once the form has been authorised and processed, you will need to check your programme of study on Student Information to ensure that it is aligned with your new mode of study.
If you are requesting to change your mode of study with immediate effect for the current semester:
- part time to full time requests must be submitted by week 2, any requests received between week 2 and week 4 will require faculty approval
- full time to part time changes must be submitted by week 3, any requests received between week 3 and week 4 will be considered on a case-by-case basis.
Student visa holders should always be full time where it's possible and cannot choose to move from full time to part time. It is only possible for them to be part time where a full time programme is not possible due to module runs/progression rules.
F39: Request a change to your award aim
Use this form to request a change to your award aim. This must be an alternative award that is available on your course. For example, if you a currently studying towards a masters degree and would like to change this to a postgraduate diploma, you would use this form. You should consult your Student Support Co-ordinator or Academic Adviser regarding this change prior to submitting the form. Once the form has been authorised and processed, you will need to check your programme of study on Student Information to ensure that it meets the requirements of your new award aim.
F50: Request a change to your expected completion date
Use this form to request a change to your expected completion date. You should consult your Student Support Co-ordinator or Academic Adviser regarding this change prior to submitting the form. Once the form has been authorised and processed, you will need to check your programme of study on Student Information to ensure that this is aligned with your new expected completion date.
F99AEL: Deletion or addition of Academic English and/or language modules
You can use the F99AEL form to add or delete Academic English modules from your programme once the module registration window has closed.
You can also use this form to change your free language module to a more appropriate level (either up or down) up to Week 2. You must be currently enrolled on the language module to request a change using this form.
F101: Request course/subject change
Use this form to request a change to your course / subject. You should get approval from the Subject Co-ordinator of the new course/subject before submitting this form.
Once submitted, this form will go to the subject co-ordinator of the proposed subject / course for authorisation.
It is advised that you always consult your Student Support Coordinator or Academic Adviser regarding the content of your programme of study.
Please note: Once the enrolment deadline has passed, it is not possible for new students in their first year to change course/subject in their first semester of study. However a request can be proposed for consideration for the next appropriate entry point for the course/ subject.
F200: Request permanent voluntary withdrawal from your course
Use this form to request permanent voluntary withdrawal from your course.
If you are fully enrolled and in your first semester of study, you can use the F200 form to defer your studies to the next available entry point. If this request is submitted after week 4 of the first semester you will be liable for tuition fees. When using this form to request deferral please select the leaving reason 'Deferred entry to a later date'.
It is advised that you consult your Student Support Coordinator or Academic Adviser regarding this change, prior to submitting the form.
F201: Request a period of approved temporary withdrawal
Use this form to request a period of approved temporary withdrawal from your course within normal deadlines. It is advised that you consult your Student Support Coordinator or Academic Adviser regarding this change, prior to submitting the form. Please note that the period of approved temporary withdrawal cannot last more than one academic year / twelve months.
If you are applying for temporary withdrawal for the current term or semester, and you are making the application after week 7, then you must complete form F201L below.
If you are a new student enrolled in your first semester of study you will need to request to defer your place until the next available admission point. This can be requested by submitting an F200.
F201L: Request a period of late approved temporary withdrawal
Use this form to request a period of approved temporary withdrawal from your course if you are applying for temporary withdrawal for the current semester and it is after week 7.
Late temporary withdrawal requests will only be considered where you can provide evidence from your Module Leaders that you have not attended beyond Week 7 of the semester.
It is advised that you consult your Student Support Coordinator or Academic Adviser regarding this change, prior to submitting the form. Please note that the period of approved temporary withdrawal cannot last more than one academic year / twelve months.
Confirmation of Acceptance to Study (CAS) Request Form
You will need a Confirmation of Acceptance to Study, known as a CAS, to apply for a Student visa (previously Tier 4). For full details on how to request a CAS, visit the International Student Advice Team website.