Employers

Employer Engagement and Vacancy Policy

The Employer Team within Oxford Brookes Careers offers a range of services to support organisations with student engagement and recruitment:

• JobTeaser Vacancy Portal: Advertise internships, placements and graduate jobs through our online portal to current students and recent graduates.
• Careers Events: Attend careers fairs, employer pop-ups on campus and host online webinars
• Jobshop: Part-time jobs service
• Volunteer Centre: Locally based charities and not for profit organisations seeking volunteers can promote their opportunities through our dedicated volunteer portal.

This policy applies to all employer engagement activities.

To contact the employer engagement team, please email employers@brookes.ac.uk

Vacancy Portal

Our Vacancy Portal JobTeaser is free to use and can be accessed by all current students and alumni. Please use the following link to create an account: Access to JobTeaser.

To post opportunities on our vacancy portal, we require you to set up your organisation profile.

For guidance on how to set up your profile and advertise vacancies, please request our guide from employers@brookes.ac.uk.

To advertise a vacancy please read these terms and conditions before creating your employer profile through JobTeaser. The placement of an advert on JobTeaser shall be regarded as acceptance of this vacancy policy. 

Terms and conditions

• It is the responsibility of the organisation submitting the vacancy to ensure that each advertisement placed is fully compliant with current employment and equal opportunities legislation.
• All vacancies posted to our Vacancy Portal JobTeaser and are subject to screening by a member of the Careers Team. We reserve the right to refuse to advertise a vacancy, or to withdraw or cancel an advert entirely at our discretion. We will remove any advert that we consider contravenes our terms and conditions.
• We will try to establish that organisations registering with us are legitimate organisations offering genuine work opportunities for our students and graduates; if we are unable to gather sufficient evidence for this purpose the organisation and its vacancies will not be processed.
• Oxford Brookes University does not accept any liability for any advert placed with us.
• We ask all organisations are aware of their obligations as a recruiter, please refer to the Government guidance on Employing People.
  
• To ensure your company profile is approved, as a minimum please ensure the following is included: company name, administrator contact details, company website, recruiter contact details. Please do not include your job advertisement within your company profile. (We strongly suggest you complete all details within the company profile to ensure you stand out to students and encourage them to follow your organisation and apply to vacancies advertised).
• Vacancies must include the salary which needs to meet national minimum wage requirements. Please refer to Government guidance on The National Minimum Wage and Living Wage.
• All International opportunities should meet the requirements for the country they are based in.

Vacancies we are unable to advertise

• Involve any form of payment by the applicant or employee, set up fee or investment (excludes mandatory fees such as visas/work permits)
• Do not meet UK National Minimum Wage
• Vacancies which are commission only
• Based in a private household or are being promoted on the behalf of individuals.*(see private employer heading)
• Appear to not meet the requirements of equality or other employment legislation
• Vacancies which are part of multi-level marketing, also known as pyramid selling (or similar style) schemes
• Are connected to the adult/sex industry, or are associated with adult content
• Involve students writing or sharing academically related material for use by other students
• Company information which is incomplete, eg nature of company, missing address, website and contact details
• Have misleading, incomplete or inaccurate job descriptions
• Promote or endorse any illegal activity
• Represent an undue health and/or safety risk
• Are training courses/programmes not accredited by a recognised educational or professional body

Unpaid vacancies

We appreciate that a number of organisations are keen to offer our students “work experience” and short term projects, however it is essential that these opportunities are fair and a valuable source of experience and not just “unpaid work.” Oxford Brookes Careers reserve the right to refuse unpaid opportunities which are:

• Organisations which are not a registered charity, voluntary group or not for profit organisation.
• Ongoing opportunities that are longer than 12 weeks.
• Job vacancies that would normally be filled by a permanent or temporary member of staff.
• There is a clear commitment in advance from the employer of what the candidate can expect to learn from

Recruitment Agencies

Oxford Brookes Careers will advertise recruitment agency vacancies as long as they meet our policy requirements. We will only approve specific vacancies that exist and will not run generic adverts. We will require the name of the employer the agency is representing before a vacancy can be approved. This information will not be disclosed to students.

Private employment

We will not advertise for private individuals/households or vacancies which are based in private homes (roles such as Personal Assistant may be considered if appropriate the processes are completed).

By creating an account with our Vacancy Portal JobTeaser you agree that:

• We may use your contact information for the purposes of communicating with you about events and/or activities which you have booked with us, or to promote opportunities we feel may be of interest to you and/or your organisation (e.g. careers fairs).
• We may promote your opportunities via social media (Twitter, Facebook, Instagram and via student newsletters) without informing you of these communications.
• It is your responsibility to keep contact details up-to-date or to notify us of any changes at your organisation.
• If your account has been inactive for two years, we may deactivate your account without seeking your prior consent.

Oxford Brookes Careers complies with the University’s Information Management protocols, including its Information Security Policy, to ensure the maintenance of confidentiality, integrity and the appropriate availability of data.

Please note: Oxford Brookes Careers accepts no liability for the actions of Oxford Brookes students or graduates that you recruit.

Oxford Brookes Careers accepts no responsibility for information supplied, opinions expressed, or events organised by an employer/organisation/agency.

We aim to publish vacancies within three working days of receipt of details.

Careers adheres to the Code of Practice on Guidance of the Association of Graduate Careers Advisory Services and the Code of Ethics, which defines the professional principles for careers services in higher education.

This policy is intended to establish and maintain clear standards of good practice for organisations attending Careers Fairs run by Oxford Brookes University - Careers. 

Bookings 

• All exhibitors must complete the appropriate fair registration form. 
• All exhibitors must provide details of their company and other materials which will be used in our fair guides, both in print and digitally.
• All exhibitors must provide a company logo which will be used in our fair guides, both in print and digitally. This should be sent to employers@brookes.ac.uk. 
• Your registration is subject to review and space allocation. You will receive an email once this has been approved with a link to our online payment system. 
• Once you have been allocated a stand, your booking will be confirmed once the payment has been received and you will be sent a confirmation email. 
• Oxford Brookes Careers reserves the right to cancel your booking subject to suitability at the time of review. Oxford Brookes Careers will endeavour to present you with a suitable alternative event subject to availability.  
• Charities and non profit organisations (excluding professional bodies and educational providers) can attend careers fairs run by Oxford Brookes Careers free of charge.

Requirements and Pitch

• All exhibitors will be given 1 table (approx 2m x 1.5m), 2 chairs and free access to WiFi and electric supply. Please be mindful of the available space when bringing banners / pop up.
• Oxford Brookes Careers reserves the right to make final decisions about allocated pitch locations according to the number, size and type of exhibitors.
• All exhibitors must attend for the entire duration of the fair - and you may arrive up to 1 hour prior to the event for set up purposes. Please be aware that to encourage a diverse attendance and be fully inclusive, the first and last 30 minutes are advertised as quiet time for students.
• Parking on campus is extremely limited and can not be guaranteed.  Pre-booked permits will be allocated on a first-come, first-served basis and we can only offer a maximum of 1 space per organisation.

Health & Safety

• All areas of the fair shall remain alcohol free and visitors should observe the University's No Smoking Policy at all times.
• Any food items or sweets given away on your stand must be individually wrapped with allergy information clearly labelled. 
• Exhibitors are responsible for any equipment they bring onto the University campus.
• All equipment brought to site must be fully tested and marked in accordance with electrical testing regulations e.g. portable appliance test and carry the appropriate sticker. The University reserves the right to check any exhibitor's electrical equipment and to refuse its use if deemed unsuitable or unsafe
• At the end of the event please arrange for all equipment and surplus brochures/promotional material to be removed.
• No music may be played, or amplified sound permitted at the Fair 
• All staff attending the event on behalf of your organisation should have received appropriate health and safety training e.g. manual handling training and are responsible for their own health and safety.
• No exhibitor may take or receive any monies whether by cheque, cash or credit card. Distribution of marketing or promotional material is restricted to the exhibitor's designated area.
• Given student’s right to protest, all exhibitors' representatives should be prepared for a range of student interactions. This can range from enthusiastic inquiries to potential challenges such as difficult questions, protests or contentious conversations with students. Your representatives should be trained to respond professionally and respectfully whilst alerting a member of the careers team immediately.
• To ensure the safety and well-being of all students and staff, no animals are allowed on campus, with the exception of service dogs.

General

• Please be aware that both UK and international students will be attending the event
• Photography and Filming may be taking place throughout the Fair. If you have any objections to this, please let us know.

Cancellation Policy

• All cancellations must be made in writing to employers@brookes.ac.uk.
• In the event of an exhibitor giving written notice of their intention to cancel or failing to arrive 30 minutes prior to the event start time, Oxford Brookes Careers reserves the right to reallocate the pitch.
• Regrettably no refunds on bookings can be offered for cancellations 3 weeks before the event or failure to attend on the day.
• Cancellations made over 3 weeks before the event will be given a 50% refund of their booking fee. 
• Oxford Brookes Careers reserves the right to cancel the event should it consider this necessary. In this event a full refund will be given. The exhibitor agrees to waive all other claims including pre-booked travel.

Information Security, including the General Data Protection Regulations (GDPR)

Careers complies with the University’s Information Management protocols, including its Information Security Policy, to ensure the maintenance of confidentiality, integrity and the appropriate availability of data. 

Further detail of our offer to employers including advertising vacancies can be found in our Employers Policy and Employer Guide. 

For any additional queries please contact employers@brookes.ac.uk 

Last updated 01/07/2024