Room bookings

The University permits staff to book rooms for one-off University events (for example meetings, workshops or staff training sessions). Staff are not charged for these bookings. Bookings made through the Timetabling and Room Bookings team require a minimum of 5 working days' notice.

Where a booking is made, either by an internal or external party, and a charge is applied, or the booking is for personal purposes, then a hire fee for the room will be charged to the event organiser and the booking should be processed through Oxford Brookes Venues.

An example situation may be a workshop organised by a Brookes academic department or member of staff where there is a charge for attending the workshop.

For meeting rooms, please use CMISGo (online room booking system). If you see an error message when attempting to access CMISGo, please get in touch with the Room Bookings team via email so that they can set up your booking permissions. You do not need to request access to CMISGo via ServiceNow.

For all other rooms (for example, classrooms, lecture theatres, computer rooms, etc), please submit a room bookings request form.

If you need to cancel or amend a booking under your name, please use CMISGo (Bookings > My bookings). If you are unable to cancel or amend a booking that you've made via CMISGo, please contact the Room Bookings team via email. Alternatively, if you wish to cancel a booking that's been made using the Room Bookings Request Form, you can request a cancellation or amendment by simply replying to the most recent email attached to the ticket.